Figure: Participant Management View
The Participant Management view consists of:
Section Associating Users with an Organization describes how users can be associated with organizations and departments by dragging and dropping them from the All Users table to the Participant Tree.
Figure: Participant Management View
The User section provides a statistic about how many users are present and how many of those are valid users.
The All Users pane displays the User List that contains entries for all users.
The following screenshot displays the all users list in the Participant Management view:
Figure: All Users List
Icons are provided in the toolbar to invoke the User Dialog to create new users, invalidate users and copy users. The toolbar actions are applied to user(s) selected in the table. To select one or more user(s) in the table, click directly on the according row(s). Take care not to click on the user name directly as this results in opening the Modify User dialog. For details on selecting rows in tables, refer to section Table Row Selection of chapter Stardust Portal Components.
You have the option to select the columns to be displayed in
the table and reorder them. Click the Select Columns
icon 
to open
the Select Columns dialog, which is described
in detail in the section Column Selection and Reordering
of the chapter Stardust Portal Components.
Figure: Select Columns Dialog
The data in the table may be exported to an Excel or CSV file. To export
to a file, click 
to export to Excel or
to export to a CSV file.
Please refer to the section Exporting Table Content of the chapter Stardust Portal Components for detailed information.
The table may be sorted by any sortable column by clicking the sort icon
in the column header. The table data can be toggled
between ascending and descending order when the sort icon is clicked.
Please refer to the section Sorting of the chapter Stardust Portal Components for detailed information.
The paginator controls are displayed based on the value provided in the Configuration panel of the portal. For example, if you have provided specification as one record per page and if there are three records, then the paginator controls are displayed. Please refer to the section Paginator Table of the Portal Configuration chapter.
Figure: Paginator Controls
You have the option to filter the data in the following columns:
Note that the filter for the Name column searches for the first name, last name or account Id of the user matching a given String value.
Select the filter icon 
to open the filter dialog, as
described in section Filtering of
the chapter Stardust Portal Components.
To create a new user, select the Create User icon
above the user management table.
Figure: Create a New User.
A dialog pops up with entry fields for the user details.
When you enter first name and last name the Display As drop-down displays three formats for the user names to be displayed throughout the portal. The Display As drop-down list contains values entered in First Name , Last Name and Account fields in the following format:
You can choose any one from the drop-down list.
Figure: Display As
Figure: Enter Basic User Data.
Enter the user data like ID, name and password. Select the realm from a list of existing realms. The fields marked with an asterisk are mandatory. In the QA Probability field, the administrator can enter a user level probability, which overrides the default probability value for quality assurance on interactive activities. For details on quality assurance probability, refer to chapter Quality Assurance of the Stardust Concepts section. Quality Assurance of the Concepts section.
You can modify the properties of a user by clicking on its name entry in the user management table.
Figure: Click Name to Modify User Data
A dialog pops up with the registers Basic, Organization and Roles and User Groups tabs, where you can fill in the user information accordingly.
Figure: Modify the User Data.
Administrator can create users and assign organization and roles to the user using the copy user icon. It allows administrator to create a new user and grant authorization based on an existing user.
To copy the user, select any one user whose details you want to copy. As soon as you select the user, the
Copy User icon gets enabled. Note that the Copy User
icon gets enabled only when one user is selected.
Figure: Copy User Details
Click the Copy User icon and provide Basic details of the user. The Organization, Roles and User Group details of the existing user get populated. Click Apply. The new user is created with the same organization, roles and user groups details of the existing user.
The invalidate icon 
icon above the table is
enabled in case one or more users are selected in the table.
Click the Invalidate User icon to start the invalidate operation.
Figure: Invalidate a User.
In case activities and default case activities are delegated to the user(s) to be invalidated, a dialog opens to ask whether these activities should be delegated to the default participant performer.
Figure: Confirmation Dialog Box
If selecting No, the activities remain in the user worklist. In case of default case activities, though you click Yes or No, the default case activities go to Stranded Activity View. To review and delegate these activities to another participant, use the Stranded Activities View of the Business Control Center perspective.
Figure: Stranded Activities Alert Dialog Box
A dialog opens to notify if the invalidation of the user was successful.
Figure: Confirm Invalidate Operation.
Invalidation fails in the following cases:
Please note that the invalidate operation cannot be performed on the default administration user.
You can hide the invalidated users. Once you invalidate the user, click on Hide Invalidated User
icon to hide the
invalidated users. To view the invalidated user, click again on the same 
icon. For Show Invalidated Users
the icon is displayed as inactive.
The Participant Management view displays the default tree hierarchy as it is created in the modeling phase. The user who has administrator rights can view the organizational structure.
Figure: Participant Tree
Note:
With each organization a default department is provided to which the user can also be assigned.
Red color square 
at the top indicates scoped organization. Whereas blue color square 
indicates the unscoped organization.
The Participant Tree toolbar consists of two options:
By default, these options are disabled. The options become enabled when you click them. Clicking on these options again turns them to Hide Models and Remove Highlighting, respectively.
In case you want to group participants below model node, click on the Show Models icon. The name of the model and top level organizations and roles get displayed. You can expand further to view the complete workflow of the model. In case you want to hide model, click the Hide Models icon again.
Figure: Participant Tree - Show Models
In case you want to find the users easily in the participant tree, click the Highlight Users icon. Then select the users you want to see in the participant tree. The selected users get displayed in different colors in the participant tree. In case you want to remove the highlighting, click the Remove Highlighting icon. Also note that when you perform the refresh operation on the page, the highlighting is not retained.
Figure: Participant Tree - Highlight Users
In the participant tree, you can create, modify and delete departments.
You can also create and assign users for the following:
Section Creating the User from Un-scoped Organization describes as an example the creation of a user for an un-scoped organization.
To create a department:
Figure: Create Department Menu
Figure: Create department dialog box
to see the newly created department.
The newly created departments are now displayed in the tree:
Figure: Participant Tree Node - Created Department
To modify a department:
Figure: Modify Department Menu
Figure: Modify department dialog box
Note that to delete a department all activities should be completed under that department. If activities are not complete then you cannot delete the department.
To delete a department:
Figure: Delete department menu
To create the user from an un-scoped organization:
Figure: Un-scoped Organization - Create User
In similar manner, you can create user for implicitly scoped organization, departments, roles and user groups. However note the following:
You can associate the user with:
To associate the user with the organization:
Figure: Drag User
Figure: Drop User
Figure: User Association with Role
To remove the user association:
Figure: Remove User Association with Role
Please refer to the section Modifying a User and Invalidating Users to modify or invalidate the user associated with the organization.
If cardinality is set for a role during modeling, there is maximum of users who can be assigned to this role. In case you try to assign a user to a role, which cardinality is already reached, the user can't be assigned and the following message is displayed:
Cannot assign more users to participant. Cardinality <cardinality> exceeded.
Please refer to the chapter Modeling the Organizational Structure of the Stardust Online Documentation - Modeling Guide section Cardinality of the chapter Modeling the Organizational Structure for information on how to set the cardinality for roles.