Managing your Deputies

The My Deputies section provides functionality to:

• manage the logged in user's deputies
• view a list of users for which the logged-in user is a deputy

Figure: My Deputies Configuration

Adding a Deputy

To add a deputy to the list, click the Add Deputy icon in the toolbar.

Figure: Adding a Deputy

The Add Deputy dialog opens. Enter a deputy name in the entry field. The checkboxes Search All Users and Search Users with Similar Grants determine whether to filter for all users or to filter for users that have at least one of the same grants (organization, role or department) as the logged-in user. Per default, Search Users with Similar Grants is selected.

Via the Valid From and Valid To calendar controls you can select the date range for which the deputy will be effective. Per default these are empty and thus always effective.

The Authorization section provides the option to set the grants for the deputy. The list in the Available pane includes the logged-in user's organization, role and department grants.

Click Add or Add All to move participants selected in the Available section to the Selected section.

Click Remove or Remove All respectively to remove selected participants from the Selected area.

Deleting a Deputy

To delete a deputy from the list, click the Delete icon in the Actions column.

Figure: Delete a Deputy from the list

Modifying a Deputy

To modify a deputy, click the Edit icon in the Actions column.

Figure: Modify a Deputy

The Modify Deputy dialog opens where you can change the entries described for the Add Deputy dialog above.

Adding deputies for roles within departments

You can add deputy users for roles within departments. The available roles are listed for the according department and subdepartments in the following format:

Role Name (department.[parent department.[..]])

Figure: Adding a deputy for scoped roles

Deputy of

The Deputy of section provides a read-only list of the users the logged-in user is deputy of. It also shows the valid time period.