Figure: Deputy Manager View
You have the option to transfer authorizations and workflow tasks to another user who will be in charge of performing these tasks for a limited time. For example, this might be requested while being out of office. Open the Deputy Management view in the Business Control Center Perspective to manage deputies for your team members.
Figure: Deputy Manager View
The Team Member table displays a list of all team members and if they have deputies assigned, indicated by Yes or No.
The Deputy table displays the deputies for the team member that is selected in the Team Member table above this table. In case the selected team member does not have a deputy, this table is hidden, but the Add Deputy button is available.
Figure: Deputies of selected team member
Click the Add Deputy option in the toolbar to add a new deputy.
Figure: Click Add Deputy
The Add Deputy dialog opens for adding new deputies.
Figure: Add Deputy Dialog
The checkboxes Search All Users and Search Users with Similar Grants determine whether to filter for all users or to filter for users that have at least one of the same grants (organization, role or department) as the logged-in user. Per default, Search Users with Similar Grants is selected.
Via the Valid From and Valid To calendar controls you can select the date range for which the deputy will be effective. Per default these are empty and thus always effective.
Figure: Calendar Controls
The Authorization section provides the option to set the grants for the deputy. The list in the Available pane includes the logged-in user's organization, role and department grants.
Click Add or Add All to move participants selected in the Available section to the Selected section.
Figure: Add grants to the deputy
Click Remove or Remove All respectively to remove selected participants from the Selected area.
Figure: Remove grants from the deputy
The new deputy is immediately added after the Apply button is clicked in the dialog.
To edit settings for a deputy, click the Edit Deputy option in the Actions columns to launch the Edit Deputy dialog. This dialog is similar to the Add Deputy dialog described in the previous section. In this dialog, the Deputy Name field is read-only.
The changes are persisted immediately upon clicking the Apply button.
Figure: Editing a deputy
To delete a deputy, click the Delete Deputy option in the Actions columns. Note that no confirmation message appears.
Figure: Removing a deputy